Posted Mon, 13 Jun 2016, 10:30pm
OUTSPORT TORONTO seeks applications from individuals interested in assisting its Board of Directors to achieve its Vision. Positions are available as of 3 August 2016. Please see below for a list of the various positions on the Board of Directors. Note that these are not paid directorships.
Who is Eligible?
A person is eligible to be a director of OUTSPORT TORONTO if
(i) They are a member in good standing of a member Sports Organisation and have been endorsed by the member Sports Organisation’s governing body to be a candidate for being a director of OUTSPORT TORONTO, or
(ii) They are not a member in good standing of a member Sports Organisation but they nonetheless support the objects as set out in the letters patent or supplementary letters patent of OUTSPORT TORONTO and they are actively involved in sport.
“Governing body” here means the Organisation’s board, collective, executive, steering commit, or group of members otherwise named that oversees the functioning of the Organisations.
Note that OUTSPORT TORONTO's bylaws stipulate that at least two-thirds of OUTSPORT TORONTO's directors must come from member organisations.
Term of Office
Each position on the Board of Directors is retired on a yearly basis at OUTSPORT TORONTO’s annual general meeting. The AGM for 2016 is being held on 3 August 2016.
A director may be appointed by the existing directors at any time during the year if there is a vacancy on the board.
Directors are able to seek re-election on a yearly basis.
How to apply
To notify OUTSPORT TORONTO of an intention to stand as a candidate for the board of directors, a person must complete the form entitled “2016 Board of Directors Candidate Nomination and Endorsement” found below. Note that this is a PDF form that can be completed on your computer except for the signatures. Fill in all the required fields on your computer, then print the form for signatures. The completed form may be submitted to any one of the current directors of OUTSPORT TORONTO in person. Alternatively, a scanned copy of the completed form (including all signatures) may be sent to Board.Nominations@OutSportToronto.org or sent by mail to:
77 Carlton Street, Suite 1707
Toronto, Canada M5B 2J7
The Board Development Committee will contact all candidates to ensure OUTSPORT TORONTO has received accurate information, perform any screening that may be required, and answer any questions a candidate may have. The Board Development Committee would like to have all candidate nominations by Wednesday, 13 July 2016 so that we may provide a roster of candidates to member organisations in preparation for the AGM on 3 August 2016, at which the elections will take place.
How does voting occur?
All registered nominees to OUTSPORT TORONTO who attend the AGM are entitled to vote.
Separate elections will be held for each office to be filled where there is more than one candidate.
An election may be by acclamation; otherwise it will be by show of hands. The candidate with the greatest number of votes will be the successful candidate.
If a successor is not elected, the person previously elected or appointed to that position continues to hold office providing he or she has not resigned.
Expectations of Board Members
OUTSPORT TORONTO has an active and dynamic board of directors. There are board meetings once a month and sometimes more frequently when leading up to events such as Pride. In addition, board members are expected to participate on at least two board committees.
Ongoing board and committee work is completed between meetings and requires a varying amount of time as well as high levels of board member commitment and self-direction.
If you have any questions or need further clarification, please email Board.Nominations@OutSportToronto.org, and we will respond as quickly as possible.
The following are the positions on the board (note that the bylaws of OUTSPORT TORONTO allow for the combination of Secretary and Treasurer into a single position):
Chair: The Chair presides at all meetings of OUTSPORT TORONTO and of the directors. In addition, the Chair is the chief executive officer of OUTSPORT TORONTO and must supervise the other officers in the execution of their duties. The Chair is part of the Executive Committee of OUTSPORT TORONTO.
Vice Chair: The Vice Chair must carry out the duties of the Chair during the Chair's absence. In addition, the Vice Chair acts as the head of the Partnerships and Advocacy committee, and is part of the Executive Committee.
Secretary: The Secretary conducts the official correspondence of OUTSPORT TORONTO, issue notices of meetings of OUTSPORT TORONTO and directors, keeps minutes of all meetings of OUTSPORT TORONTO and directors, has custody of all records and documents of OUTSPORT TORONTO except those required to be kept by the treasurer, has custody of the common seal of OUTSPORT TORONTO, and maintains the registry of members.
Treasurer: The Treasurer keeps the financial records, including books of account, necessary to comply with the Corporations Act, acts as the chair of the Finance Committee, and renders financial statements to the directors, members and others when required.
Communications and Public Relations: The director who heads this committee is accountable for ensuring OUTSPORT TORONTO has a voice in various arenas, proactively messaging and responding to current events that are likely to require a comment from OUTSPORT TORONTO.
Outreach: This director is
accountable for executing on a specific element of our missions statement,
which is the promotion of sport and healthy living in the broader LGBT
community. This includes liaison with
Pride Toronto, educational institutions, and the community at large.
Committee: The games committee is
specifically named in the bylaws, responsible for co-ordinating participation
of members in multi-sport competitions, and any other such inter-member event
Technology: This director heads a
committee to manage various technology aspects that are required for OUTSPORT TORONTO’s
Marketing: The director who heads this committee is
accountable for ensuring OUTSPORT TORONTO has appropriate visibility in all of the
communities in which we operate, and ensures our brand is appropriately managed.
Membership: This director heads a committee focused on
the member organisations, maintaining open communications with those member
organisations, and facilitating inter-organisation communication and liaison,
such as through our annual Scrum.
Services: This director heads a
committee focused on the member organisations, and providing value-added
services for member organisations. Determines service needs of member organisations
in partnership with Director of Members.
In partnership with Director for Partnerships and Development, sources
providers, and manages service provision.
and Development: As OUTSPORT TORONTO
is a not-for-profit organisation that does not charge its member organisations
a fee, this function and thus director position is of critical importance to
the wellbeing of not only OUTSPORT TORONTO, but all of LGBT sport. This heads a committee that fosters
mutually-beneficial partnerships with third parties, and creates and executes
on a fundraising plan that will provide the necessary funds for OUTSPORT TORONTO
This director chairs the volunteer
management committee, managing the intake, placement, appreciation of, and all
other functions for volunteers.
Director at Large This director has no specific portfolio, and is available to support the efforts of other directors as needed, as well as provide director-level leadership to special projects as they arise.